Executive Assistant / Real Estate Administrator · Aligned
Executive Assistant / Real Estate Administrator Location: Dubai, UAE Job Type: Full-time Industry: Real Estate Salary: AED 8,000 + Commission per month Experience: Real estate experience preferred About the Role Our client is looking for a professional, organised, and client-facing Executive Assistant / Real Estate Administrator to support a senior real estate professional with day-to-day administration, scheduling, client coordination, and business support. This role requires someone who is highly organised, proactive, well-presented, and confident dealing with clients on behalf of the business. The ideal candidate will be able to manage standard executive assistant duties while also supporting real estate-related administration, client meetings, property coordination, and follow-ups. Previous experience within the real estate sector is preferred, particularly within a brokerage, property management company, developer, or real estate administration environment. Key Responsibilities - Provide day-to-day executive and administrative support to senior management / the business owner. - Manage calendars, meetings, appointments, reminders, and daily schedules. - Coordinate calls, client meetings, viewings, and follow-ups. - Meet and greet clients professionally and represent the business when required. - Act as a point of contact between the executive, clients, agents, service providers, and internal team members. - Prepare, organise, and maintain documents, records, contracts, forms, client information, and property-related files. - Support with real estate administration, including property listings, client details, tenancy/sales documentation, and transaction coordination. - Assist with CRM updates, lead tracking, client follow-ups, and maintaining accurate records. - Draft emails, letters, proposals, basic reports, and client communications. - Coordinate with agents, landlords, tenants, buyers, sellers, developers, and third-party service providers where required. - Ensure all client communication is handled professionally, promptly, and accurately. - Support the team with ad hoc administrative, operational, and personal assistant tasks as needed. - Maintain confidentiality and handle sensitive information with discretion. Requirements - Previous experience as an Executive Assistant, Personal Assistant, Office Administrator, Real Estate Administrator, or similar role. - Real estate industry experience is preferred. - Strong administrative and organisational skills. - Confident, polished, and professional when dealing with clients. - Excellent communication skills in English, both written and verbal. - Strong email writing and follow-up skills. - Ability to manage multiple tasks and priorities in a fast-paced environment. - Good attention to detail and accuracy in documentation. - Comfortable working with CRM systems, Microsoft Office, Google Workspace, and general admin tools. - Ability to work independently, take initiative, and anticipate requirements. - Professional appearance and strong interpersonal skills. - UAE-based experience is preferred. Preferred Skills - Experience working in a Dubai real estate brokerage, property management company, or developer. - Familiarity with real estate documentation, listings, leads, client follow-ups, and transaction coordination. - Experience using real estate CRMs or property portals. - Ability to represent senior management professionally in client-facing situations. - UAE driving licence is an advantage but not mandatory. Please apply by emailing your CV to recruitment@aligned.ae with the Subject: EA - Real Estate